Solutions / Actual Usage
Actual Usage
Measure real software idle activity, not just license checkouts.
NYBS Actual Usage helps IT, SAM, and engineering teams understand whether a checked-out license is actively used or sitting idle. Get accurate utilization, idle time visibility, and behavior insights to reduce waste and improve availability.
Why idle time monitoring matters
A software license checkout doesn’t always signify productive activity. From applications left open during meetings or breaks to background sessions and forgotten installations, engineers often hold valuable seats idle, appearing ‘in use’ while providing no real business value.
Organizations require a clear, company-wide view of true utilization to make intelligent allocation and renewal decisions. By distinguishing between simple availability and true engagement, IT and SAM teams can finally move beyond guesswork to ensure resources are assigned where they are actually needed.
Identifying these usage patterns leads to immediate outcomes: fewer avoidable denials, better fiscal planning, and improved software habits across the enterprise. NYBS Actual Usage transforms license telemetry into actionable facts that empower teams to right-size their software estate and scale with confidence.
Benefits
Prevent avoidable denials
Free up idle seats so engineers get access when they truly need it.
Decision-ready reporting
Give managers and executives clear utilization facts, not guesses.
Smarter license allocation
Assign seats and features to the teams actually using them.
Detect wasteful patterns
Identify behaviors like long idle sessions, multi-seat hoarding, and ‘camping’ on licenses.
Spot usage trends
See how utilization changes over time and forecast future demand.
Benefits of knowing real software usage
Understanding the gap between license checkouts and actual engagement allows organizations to recapture lost value and improve engineer availability.
Estimate utilization efficiency and idle-time impact
Make informed renewal, maintenance, and procurement decisions
Optimize allocation by user/team/project
Improve consumption habits and reduce waste
Reduce spend by right-sizing license pools
How NYBS Actual Usage works
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Deploy a lightweight endpoint agent
Choose applications to track
View real-time + historical dashboards
Fast, automated deployment across your workstation network to capture real-time activity signals.
Select specific engineering processes to distinguish between sitting idle and active software usage.
Analyze usage trends, peak periods, and behavior patterns to identify multi-seat hoarding and waste.
Choose the right collection method
Endpoint Agent
Tracks application activity on workstations and correlates checkouts with real usage.
App-specific plugins
Optional plugins for popular engineering apps to enhance accuracy.
Optional CAD add-in
A lightweight CAD add-in option for environments that prefer app-level signals.
Actual Usage FAQs
What’s the difference between checkout time and actual usage?
Checkout time measures only how long a license is held by a user, which can be misleading if the app is minimized or idle. Actual Usage tracks real software activity to identify sitting idle seats that can be reclaimed for other engineers.
Does NYBS monitor only specific applications?
NYBS Actual Usage is highly flexible. While we offer deep integration for popular engineering and CAD tools, our lightweight endpoint agents and configurable tracking methods allow IT teams to monitor activity for virtually any mission-critical application within their software estate.
Is this real-time or historical?
NYBS provides both. Managers can access real-time dashboards to see current seat occupancy and idle states for immediate decision-making. Simultaneously, our historical engine aggregates data over months to provide the long-term trends needed for renewal negotiation and capacity planning.
How is data secured and who can see it?
Data security and user privacy are fundamental to NYBS. Telemetry is collected via encrypted agents and stored securely. Platform access is strictly role-based, ensuring utilization facts are visible only to authorized IT administrators, department managers, and executive stakeholders.
Start Your Optimization Journey
What happens after you book?
- Introduction Call - We discuss your current licensing landscape.
- Data Analysis - Connect your telemetry for a 30-day snapshot.
- ROI Delivery - Receive a detailed report on potential savings.
- Optimization - Implement reclamation workflows.
Email Us
sales@nybsconsulting.com
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46/4 Moo 3, Koh Phangan, Thailand